Hotel / Motel Permits & Licenses in Miami, Florida

Required for all LLCs to register with the state. Annual report required separately (see below).

Applies to ALL Florida LLCs regardless of business type. Filed online via Sunbiz portal.

Required for all hotels/motels with 5 or more units. Fewer than 5 units requires Apartment/Vacation license (CJ2000001). Inspections required.

Applies to ALL businesses selling taxable items/services, including hotel room rentals (6% state sales tax + local discretionary surtax).

Florida's unemployment insurance tax. Quarterly filings required if applicable.

Requires newspaper publication in county of operation. Applies to ALL businesses using DBAs.

In addition to state sales tax, counties impose local tourist taxes (e.g., 6% in Miami-Dade). Registration via DOR.

Hotels and motels in Florida must collect and remit sales tax on room rentals. The Florida state sales tax rate is 6%. This applies to all lodging businesses.

In addition to the 6% state sales tax, counties may impose a discretionary surtax (up to 2.5%). The business must register for and collect this if operating in such a county. Rates vary by county.

Required if the LLC hires employees. Employers must withhold Florida income tax (if applicable) and report wages. Note: Florida does not have a state income tax on individuals, but this registration is still required for reporting purposes and compliance with federal withholding.

All employers in Florida must register with the Department of Economic Opportunity and pay state unemployment insurance (SUI) tax. Rate varies based on experience rating; new employers pay 2.7% on first $7,000 of each employee’s wages annually.

Florida imposes a corporate income tax on C corporations at 5.5%. However, LLCs taxed as pass-through entities (default) are not subject to this tax. Only applies if the LLC elects to be taxed as a C corporation. Most hotel LLCs are pass-through and thus exempt.

Florida repealed its franchise tax effective January 1, 2018. No longer applicable to any business, including LLCs.

Counties may levy up to 13% additional tax on short-term lodging (typically 6 months or less). This is commonly known as the "bed tax." Must be collected and remitted to the Florida Department of Revenue. Over 30 counties impose this tax, including Miami-Dade, Orange, and Broward. Rate and filing frequency vary by county.

Required in nearly all Florida cities and counties. Issued by the county tax collector or city clerk. Must be renewed annually. For hotels, may include additional classifications for lodging. Example: Miami-Dade County issues a Business Tax Receipt (BTR) via https://www.miamidade.gov/global/services/pay-business-tax.page

Required for all LLCs with employees or multiple members. Single-member LLCs without employees may use the owner’s SSN, but an EIN is recommended for banking and liability protection. Must be obtained from IRS.

Multi-member LLCs file Form 1065 (due March 15); single-member LLCs report income on Schedule C (due April 15). Applies to all LLCs regardless of industry.

Employers must withhold federal income tax, Social Security, and Medicare taxes (Form 941), file Form 940 for Federal Unemployment Tax (FUTA), and issue W-2s annually. FUTA rate is 6% on first $7,000 of wages per employee.

Many counties require separate registration and permitting for Tourist Development Tax. For example, Miami-Dade requires a Short-Term Rental Registration and Inspection (https://www.miamidade.gov/global/service.page?id=117868). Rates vary by county (6–13%).

ALL Florida counties/cities require this for hotels. Fee based on room count/revenue. Cite specific county ordinance for exact fee.

**MUST** verify hotel/motel permitted in zoning district. Requires site plan review. Specific ordinance varies by city/county.

Administered by local building department per Florida Building Code 8th Edition (2023). Hotels require commercial occupancy classification.

**Required for ALL hotels/motels**. Issued after final building, fire, health inspections.

Hotels classified as Group R-1 occupancy. Local fire marshal enforces NFPA 101 Life Safety Code.

Mandatory for all employers with four or more employees in Florida (including part-time). Agricultural employers with 12 or more employees or six or more migratory workers must also carry coverage. Sole proprietors and partners may opt out, but corporate officers in a hospitality LLC generally cannot unless they meet strict exemption criteria. Coverage must be obtained through private insurers or the state fund (if eligible).

While not universally mandated by Florida state law, general liability insurance is effectively required for hotels/motels due to local zoning, property leases, franchise standards, and third-party contracts. The Florida Building Code and fire safety regulations may also indirectly require liability coverage for public accommodations. Recommended minimum of $1 million per occurrence.

Required for any vehicle registered under the business name. Florida law mandates minimum liability coverage of $10,000 personal injury protection (PIP) and $10,000 property damage liability (PDL) per incident. Hotels using shuttle services, delivery vehicles, or maintenance trucks must carry commercial auto policies.

While not explicitly mandated by statute as a fixed dollar amount, the DBPR requires proof of financial responsibility (often interpreted as liquor liability insurance) for establishments serving alcohol. Many local governments and event venues require it. Florida's dram shop laws allow civil liability for serving intoxicated patrons who cause harm, making this insurance critical. Recommended minimum of $1 million coverage.

A surety bond is required for most on-premises liquor licenses in Florida. The bond amount varies by license type (e.g., $1,000 for a beer/wine license, up to $10,000 for full liquor). The bond ensures compliance with state alcohol laws and protects the state from violations. Required under Chapter 562, Florida Statutes.

Not mandated by Florida law for hotel/motel operations. However, it may be required by franchise agreements or management contracts. Covers claims of negligence in service delivery (e.g., overbooking, misrepresentation). Strongly recommended but not legally enforceable at the state level.

Not specifically mandated by Florida law, but hotels selling retail products may face product liability claims. Coverage is typically included in broader general liability or commercial umbrella policies. Recommended for any business selling tangible goods to guests.

While not all single-member LLCs without employees need an EIN, most hotels apply for one to open business bank accounts and comply with tax reporting. Application is free via IRS Form SS-4.

A single-member LLC is disregarded for federal tax purposes and reports income on Schedule C of the owner’s Form 1040. Multi-member LLCs file Form 1065 (partnership) and issue Schedule K-1s. Profits are subject to self-employment tax (15.3%) unless elected as S-corp.

Hotels must maintain a safe workplace, including hazard communication, emergency action plans, and injury reporting (OSHA Form 300/301 if 10+ employees). Required to display OSHA’s Job Safety and Health Poster (OSHA 3165).

Hotels are public accommodations under ADA Title III. Must provide accessible guest rooms, entrances, restrooms, signage, and reservation systems. Compliance with 2010 ADA Standards for Accessible Design is mandatory for new construction or alterations.

FDA Food Code is adopted by states; Florida follows it via state law. Requires safe food handling, employee hygiene, and temperature controls. FDA inspects interstate food suppliers, but enforcement is typically state-led.

Federal Basic Permit required under 27 U.S.C. § 5111. Must be obtained in addition to Florida Division of Alcoholic Beverages and Tobacco (ABT) license. Application via TTB Form 5630.1c.

All Florida LLCs must file an annual report with the Division of Corporations to remain active. Failure to file by May 1st results in a $400 late fee, and continued non-compliance leads to administrative dissolution. This applies to all LLCs regardless of business type.

Hotel owners must provide EPA-approved lead-based paint disclosure and pamphlet (Protect Your Family from Lead in Your Home) to guests or tenants if guest rooms are in pre-1978 structures. Applies to long-term rentals; less clear for transient stays, but recommended for compliance.

Hotels must ensure all advertising (including websites, OTAs, and social media) is truthful and not misleading. Must disclose material connections (e.g., paid reviews), and comply with the Hotel Advertising Rule (16 CFR Part 259), which prohibits false claims about availability, pricing, or amenities.

FLSA mandates federal minimum wage ($7.25/hr), overtime pay (1.5x regular rate after 40 hours), and proper classification of employees vs. independent contractors. Applies to hotel housekeeping, front desk, and management staff.

Requires eligible employees (12 months, 1,250 hours) to receive up to 12 weeks of unpaid, job-protected leave annually for qualifying medical or family reasons. Must display FMLA notice poster.

All employers must complete Form I-9 to verify identity and work authorization for each employee. E-Verify is not federally required for hotels unless in a state with mandates, but may be used voluntarily.

Hotels offering guest Wi-Fi must comply with FCC rules on broadband transparency (accurate speed disclosure) and must not block emergency calls (e.g., VoIP 911 access). Also subject to CALEA if providing VoIP services.

Hotels collecting sales tax must remain registered with the Florida Department of Revenue. Sales tax returns are due on a schedule based on volume: monthly filers by the 20th of the following month, quarterly by the 20th after quarter end. No formal 'renewal' but ongoing compliance required.

All hotels and motels must undergo annual fire safety inspections per Florida Statute 633.025. Inspections ensure compliance with fire codes, including exits, alarms, sprinklers, and fire extinguishers. Report of inspection must be posted on premises.

Hotels operating food service facilities must comply with Florida Food Code. Inspections conducted by local county health departments. Scores must be posted publicly. License renewal typically tied to inspection compliance.

Local building departments require a Certificate of Occupancy (CO) for commercial use. While not renewed annually, COs may be re-verified during building inspections, especially after modifications. Some municipalities require periodic structural or accessibility inspections.

While not a renewal, FEIN is required for all federal tax reporting. Employers must file Form 941 quarterly and Form 940 annually. Applies only if hotel has employees.

Employers must withhold and remit state income tax. Registration remains active but requires timely filing. No formal renewal, but compliance is mandatory.

All employers with staff must register and file reemployment tax quarterly. Rate based on experience rating. New employers pay standard rate of 2.7%.

Most Florida municipalities require a local business tax receipt (commonly called a business license). This license must be visibly posted at the place of business. Renewal typically due annually based on local fiscal year (e.g., October 1 in Miami-Dade).

Employers must display current federal and state labor law posters, including Minimum Wage, OSHA, EEO, and Family and Medical Leave Act. Posters must be accessible to employees. Florida-specific poster: 'Florida Right to Work' and 'Reemployment Assistance.'

EIN is a one-time application but foundational for ongoing tax compliance. Required for all federal tax filings. Apply online via IRS website.

Hotels must collect 6% state sales tax plus discretionary local surtax (up to 2% additional). A Seller's Permit (via Form DR-1) is required before collecting tax. No expiration, but must remain active through compliance.

Hotels with 11 or more employees must maintain OSHA Form 300 (Log of Work-Related Injuries). Form 300A must be posted February 1–April 30 annually. Employers with fewer than 10 employees are generally exempt.

Employers must post current Florida minimum wage rate (currently $12.00/hr as of 2024, increasing annually until $15.00 in 2027). Poster available from state website.

If the hotel operates under a federally registered name or logo, renewal is required between 5th–6th year (Section 8 Declaration) and every 10 years thereafter. Not required for all businesses.