Child Care / Day Care Permits & Licenses in Kansas City, KS

Required for all LLCs. Annual Report required separately (see below).

Applies to all domestic LLCs in good standing.

Required for all child care facilities serving 2+ unrelated children not in-school full-day. Types include Child Care Center, Group Child Care Home, etc. Prerequisites: background checks, facility inspections, training (e.g., CPR/First Aid), staff-to-child ratios.

Applies if using a trade name/DBA different from LLC name on Certificate of Organization.

Register via Customer Registration Information System (CRIS). Child care often exempt from sales tax on services but may need if selling taxable items.

Mandatory online orientation prerequisite for child care license application. Includes background checks (fingerprinting ~$15/person via KBI).

Child care services themselves are generally exempt from Kansas sales tax under K.S.A. 79-3603(b)(3). However, if the business sells taxable items (e.g., food, beverages, school supplies), a sales tax license is required. Most child care providers do not collect sales tax unless they sell tangible goods.

All employers in Kansas must register for Kansas Withholding Tax and withhold income tax from employee wages. This applies regardless of business type. Registration is done through the Kansas Department of Revenue's online tax system.

All employers with one or more employees must register with the Kansas Department of Labor for Unemployment Insurance (UI) tax. LLCs with employees must comply. Rates are experience-rated after the first few years.

Only applicable if the child care business serves or sells alcohol, which is highly unlikely and generally prohibited in licensed child care settings. Kansas requires businesses with alcohol licenses to carry liquor liability insurance. Not applicable to standard child care operations.

Even single-member LLCs without employees may need an EIN to open a business bank account or comply with state requirements. EIN is required for federal tax reporting obligations.

Single-member LLCs are disregarded entities and report income on owner’s personal return (Schedule C). Multi-member LLCs file Form 1065 (partnership return). All must pay self-employment tax on net income. Child care income is taxable.

LLCs with employees must provide a workplace free from recognized hazards. Required postings (e.g., OSHA Job Safety and Health poster), injury reporting (if applicable), and hazard communication training. Child care settings must address risks like choking, falls, and infectious disease control under general duty clause.

All child care providers, regardless of size, are public accommodations under Title III of the ADA. Must admit children with disabilities unless fundamental alteration or undue burden. Facilities must be accessible to families and children with disabilities. Includes physical access, communication access, and policy modifications (e.g., allowing service animals).

Firm must be EPA-lead-safe certified. At least one certified renovator on staff. Required for child care facilities serving children under 6. Includes pre-renovation education, use of lead-safe practices, and recordkeeping.

All advertising must be truthful, not misleading, and substantiated. Applies to websites, brochures, and social media. Child care providers must not make false claims about accreditation, staff qualifications, or safety records. Must disclose material connections (e.g., paid endorsements).

Form I-9 must be completed for every employee, regardless of citizenship. Employers must verify identity and work authorization. E-Verify is not federally required for child care providers unless under state contract or federal assistance.

As an LLC, the business itself does not pay state income tax unless it elects corporate taxation. Instead, profits pass through to owners who report on personal returns. However, the LLC must register with the Kansas Department of Revenue if it has any tax obligations (e.g., withholding, sales tax). Kansas does not impose a franchise tax or gross receipts tax on LLCs.

All LLCs with employees or multiple members must obtain an EIN. Even single-member LLCs may need one for banking or tax purposes. Required for federal tax compliance including Form 941 (quarterly payroll tax).

Many Kansas cities require a local business license or privilege tax for child care providers. For example, Wichita requires a Business Tax Certificate (https://www.wichita.gov/Finance/Pages/TaxInformation.aspx). Requirements vary by jurisdiction. Contact city clerk for specific rules.

LLC owners must pay self-employment tax via Schedule SE and file Form 1040 with Schedule C. Quarterly estimated tax payments are required if tax liability exceeds $1,000.

Employers must withhold federal income tax, Social Security, and Medicare taxes (Form 941) and pay Federal Unemployment Tax (FUTA) via Form 940. EIN required. Child care businesses with employees must comply.

Child care workers are typically non-exempt and entitled to minimum wage ($7.25/hour federal) and overtime (1.5x after 40 hours/week). Some states have higher minimums. Employers must maintain accurate time and payroll records for 3 years.

Covers eligible employees (12 months, 1,250 hours) for up to 12 weeks of unpaid, job-protected leave for birth, adoption, foster care, or serious health condition. Most small child care LLCs do not meet the 50-employee threshold.

There is no federal child care license. Licensing is regulated at the state level (Kansas Department for Children and Families). Federal involvement is primarily through funding (e.g., Child Care and Development Block Grant) and oversight, but not direct licensing.

Requires meal pattern compliance, daily meal documentation, annual training, and monitoring. Meals must meet USDA nutritional standards. Even if not required, best practice for quality and parent trust.

All Kansas LLCs must file an annual report with the Secretary of State each year. The due date is the last day of the month in which the LLC was originally formed. Example: If formed in March, the report is due by March 31 each year.

All child care centers must maintain an active license issued by DCF. The license must be renewed annually. Application for renewal must be submitted at least 30 days before expiration. License must be visibly posted at the facility.

Child care facilities are required to undergo annual fire safety inspections by the State Fire Marshal or local authority having jurisdiction. Inspection includes review of exits, fire extinguishers, smoke detectors, and evacuation plans.

Local health departments conduct routine inspections for sanitation, food handling (if applicable), and compliance with health codes. Facilities serving food may be inspected more frequently. Contact local health department for specific schedule.

Local building departments may inspect for compliance with zoning, occupancy, and structural safety codes. Requirements vary by city or county. Contact local authority for specific requirements and schedule.

Employers must register with KDOR for withholding tax. No annual renewal required, but changes (e.g., address, ownership) must be reported within 20 days. Employers must file Form DOR-10 or use WebFile for recurring reporting.

An EIN is a one-time registration and does not require renewal. However, changes in responsible party or business structure must be reported to the IRS using Form 8822-B.

Employers must withhold Kansas income tax from employee wages and file Form DOR-10 or use WebFile. Filing frequency is determined by the department based on tax liability. New employers typically start as monthly filers.

Employers must file Form 941 each quarter to report federal income tax, Social Security, and Medicare taxes withheld from employees. Due one month after the end of each quarter (Q1: Jan-Mar → due April 30).

Form 940 must be filed annually to report Federal Unemployment Tax Act (FUTA) tax. If all taxes were deposited properly, the deadline extends to February 10.

Employers must file Form KS-40 annually and report employee wages quarterly using Form KS-42. Wage reports due April 30, July 31, October 31, and January 31 for prior quarters.

Employers must display the Kansas Required Employment Poster in a conspicuous location accessible to employees. Includes information on minimum wage, workers' compensation, and anti-discrimination laws.

The current child care license issued by DCF must be displayed in a prominent location visible to parents and visitors. This is required under the Kansas Child Care Licensing Regulations.

Child care providers must maintain records including enrollment, attendance, staff qualifications, incident reports, medication administration, and emergency contacts. Records must be available for inspection. Retention period is at least 3 years from date of creation.

All child care staff must complete at least 12 hours of approved training annually. Topics include health, safety, child development, and emergency procedures. Training must be documented and available for inspection.

All staff must have a Kansas Bureau of Investigation (KBI) criminal history check at hire. FBI fingerprint-based checks are required every 5 years. Employers are responsible for ensuring compliance.

LLC owners must make quarterly estimated tax payments if they expect to owe $1,000 or more in federal taxes. Payments cover income and self-employment taxes. Due dates are April 15, June 15, September 15, and January 15 of the following year.

Individuals, including LLC owners, must make quarterly estimated tax payments if they expect to owe $500 or more in Kansas income tax. Due dates are April 15, July 15, October 15, and January 15.

All child care centers and home-based providers must be licensed. Requirements include staff-to-child ratios, background checks, CPR/first aid certification, safety standards, and program approval. Exemptions limited to short-term or religious-affiliated care under specific conditions.

Required for all businesses including child care centers; LLCs register via unified form. Home-based day cares also apply.

Child care homes limited to 12 children; group day cares require special use permit per Wichita Municipal Code Sec. 20.04.400.

Required for commercial or home-based facilities per Wichita Code Sec. 6.04. Specific child care egress/safety standards apply.

Comply with Wichita Sign Code Sec. 12.04; child care centers often need ground or wall signs.

Required for occupancy; must meet NFPA 101 Life Safety Code for day care occupancies. Annual re-inspection.

Issued after zoning, building, fire inspections pass per Wichita Code Sec. 6.04.030.

Required per Wichita Fire Code; monitored systems need separate registration.

Local health dept conducts sanitation/water quality inspections for KDHE licensing approval.

Local health dept enforces food handling/sanitation for child care centers.

Child care homes permitted in residential zones with restrictions; centers need conditional use permit per OP Zoning Ordinance Sec. 5.03.

Mandatory for all employers with one or more employees in Kansas, including part-time and full-time workers. Sole proprietors are not required to cover themselves unless they elect coverage. Child care businesses typically fall under classification code 8810 (Day Care Centers).

While not mandated by statute directly, the Kansas Child Care Licensing Regulations require licensed facilities to maintain liability insurance as a condition of licensure. Minimum of $1 million per occurrence and $3 million aggregate is standard. See K.A.R. 28-4-103(c)(12).

A surety bond of $10,000 is required for all licensed child care centers and group homes under K.A.R. 28-4-103(c)(12). The bond ensures compliance with state child care regulations and may be used to cover fines or restitution. Bond must be issued by a surety company licensed in Kansas.

Kansas law (K.S.A. 40-3107) requires all motor vehicles operated on public roads to have liability insurance of at least $25,000 per person, $50,000 per accident for bodily injury, and $25,000 for property damage. Applies if the LLC owns or uses vehicles to transport children or supplies.

Not explicitly required by Kansas law, but often considered essential for child care providers due to risk of allegations of negligence or harm. Some landlords or funding partners may require it. Not a statutory mandate under K.A.R. 28-4-103.

No state mandate for product liability insurance in Kansas. However, if a child care business sells tangible goods (e.g., snacks, formula, merchandise), it may be exposed to product liability claims. Coverage is typically included in broader general liability policies. Not required by Kansas DCF regulations.