Chiropractic Permits & Licenses in Springfield, MA

Required for all LLCs; annual report required thereafter ($500 fee, due by anniversary date)

Mandatory ongoing compliance for LLCs in good standing

Prerequisites: Doctor of Chiropractic degree from CCE-accredited school, pass NBCE Parts I-IV exams, 1-year internship/residency or equivalent, MA jurisprudence exam, background check, malpractice insurance proof. Applies to practitioners, not business entity.

Required for each physical location/office where chiropractic services provided. Must be registered to a licensed chiropractor. Application via licensee portal.

Filed with local city/town clerk, not state-level for LLCs. No renewal required unless name changes.

Chiropractors rarely qualify (no DEA authority typically), but required if handling Schedules II-VI. Federal DEA registration also needed (conditional).

Chiropractic services are generally not subject to Massachusetts sales tax as they are considered medical services under M.G.L. c. 64H, § 6(c). However, if the business sells tangible personal property (e.g., orthopedic braces, supplements, or home therapy devices) to patients, a sales tax permit is required. Registration is done via MassTaxConnect.

Employers must withhold state income tax from employee wages. Registration is completed through MassTaxConnect. Applies to all employers in Massachusetts regardless of business type.

All employers in Massachusetts must register with DUA and pay unemployment insurance taxes (UI) on the first $15,000 of each employee’s annual wages. Rate varies by experience rating; new employers pay 2.0% for 2024.

LLCs are pass-through entities; income flows to members who report on personal returns. However, if the LLC elects corporate taxation or has unrelated business income, it may need to file Form 3 or 355S. All businesses must file if they have Massachusetts source income.

All Massachusetts LLCs must file an annual report and pay a $500 fee. This includes a franchise tax component based on capital structure. Due date depends on the LLC's formation month. Filed via the Secretary of the Commonwealth's online portal.

Some Massachusetts municipalities impose a business excise or privilege tax (e.g., Boston, Worcester). Chiropractic practices may be subject depending on location. Contact local city/town clerk for specific requirements. Not all cities impose this tax.

All chiropractors must be licensed to practice in Massachusetts. Licensure requires graduation from an accredited chiropractic college, passing the NCLEX exam, and a background check. Licenses are renewed biennially with 30 hours of continuing education.

Most chiropractic offices do not generate federally regulated hazardous waste. However, if sharps (needles) are used (e.g., for trigger point injections), they may be regulated under OSHA and state law. Federally, EPA regulates hazardous waste under RCRA only if generated in large quantities. Most small practices qualify as 'Conditionally Exempt Small Quantity Generators' (CESQG) and have minimal federal requirements. Primary disposal rules are state-enforced.

All chiropractic businesses must ensure advertising is truthful, not misleading, and substantiated. Claims about treatment efficacy must be supported by scientific evidence. Endorsements must reflect honest opinions and disclose material connections. Applies to websites, social media, and print ads. FTC enforces against deceptive claims (e.g., 'cure for scoliosis' without evidence).

Employers must verify identity and work authorization for all employees using Form I-9. Employers must retain forms for 3 years after hire or 1 year after employment ends, whichever is later. Subject to ICE audits. Applies to all employers regardless of industry.

Chiropractic practices must comply with federal minimum wage ($7.25/hr), overtime (1.5x regular rate after 40 hours/week), and recordkeeping requirements. Most chiropractors are exempt professionals, but support staff (e.g., receptionists, assistants) are typically non-exempt. Misclassification of employees as independent contractors is a common risk.

Covered employers must provide eligible employees up to 12 weeks of unpaid, job-protected leave per year for qualifying medical or family reasons. Chiropractic practices rarely meet the 50-employee threshold, but must comply if they do. Required to post FMLA notice and provide eligible employees with rights and responsibilities.

Chiropractors often use devices such as TENS units, mechanical adjusting tools, or cervical traction devices. These are regulated by FDA as Class I or II medical devices. Must be registered, listed, and used according to labeling. Selling unapproved devices or making unapproved claims (e.g., 'cures cancer') violates the FD&C Act. Dietary supplements sold in-office must comply with DSHEA and cannot make unapproved health claims.

Chiropractic offices typically fall under professional office (business) zoning; must confirm with local zoning board. Home occupation may require special permit if operating from residence.

Chiropractic exam/treatment rooms may trigger accessibility (ADA) and plumbing reviews.

Confirms building code, zoning, and fire safety compliance post-inspection.

Includes extinguishers, exits, alarms; chiropractic offices classified as Business Occupancy (B).

Must comply with local sign ordinances re: size, lighting, placement.

Many cities (Boston, Worcester, Springfield) mandate registration to reduce false alarms.

Generally not required for chiropractic (no food service), but sanitation/waiting area inspections common.

Filed locally even for LLCs; county-level not typically required.

Mandatory for all employers with one or more employees in Massachusetts, including part-time and family members. Sole proprietors without employees are exempt but may elect coverage. Chiropractors who are licensed health professionals are not exempt from providing coverage if they have staff.

Not legally required by Massachusetts state law for chiropractic practices, but strongly recommended. May be required by landlords, lenders, or professional associations. Often bundled with property insurance as a Business Owner's Policy (BOP).

Not currently mandated by Massachusetts law for chiropractors to carry professional liability insurance. However, it is considered standard of care and may be required by hospitals, group practices, or third-party payers. The Board of Registration of Chiropractors does not list insurance as a licensure requirement but may consider lack of coverage in disciplinary proceedings involving patient harm.

Massachusetts does not require a surety bond for licensure or operation of a chiropractic practice. The Board of Registration of Chiropractors requires licensure and proof of education, examination, and fees, but not a bond.

Required for any vehicle registered to the business or used primarily for business purposes. Massachusetts law mandates minimum liability coverage of $20,000 bodily injury per person, $40,000 bodily injury per accident, and $10,000 property damage (20/40/10).

The FTC Health Breach Notification Rule applies to vendors of personal health records (PHRs) that are not covered by HIPAA. If a chiropractic practice uses a third-party app or software to store patient data that is not HIPAA-covered, and there is a breach, they may be required to notify individuals, the FTC, and media. Most chiropractic offices using HIPAA-compliant EHRs are not subject to this rule, but those using consumer-grade apps may be.

All Massachusetts LLCs must file an annual report each year on their anniversary date. The report includes business address, registered agent, and principal officer information. Filed via the Massachusetts Secretary of State’s online portal.

Chiropractors must renew their license every two years. Renewal opens October 1st. Licensees must attest to completing required continuing education. See 256 CMR 2.05.

Includes 2 hours in ethics, 2 hours in pain management, and 2 hours in cultural competency. Courses must be approved by the Federation of Chiropractic Licensing Boards (FCLB). See 256 CMR 2.04.

While the EIN itself does not expire, businesses with employees must file quarterly (Form 941) and annually (Form 940) tax returns. EIN remains valid indefinitely but usage is ongoing.

Employers must file Form MA-941 (Quarterly Withholding Tax Return) and remit withheld state income tax. Also required to file annual reconciliation (Form MA-941R) by January 31.

Chiropractic services are generally exempt from sales tax, but sale of devices (e.g., braces, orthotics) may be taxable. Businesses must file Form ST-9 or electronically via MassTaxConnect.

Required for employers with 11+ employees. Form 300A (Summary of Work-Related Injuries) must be completed annually and posted in a visible location. Exemptions apply for certain low-risk industries, but chiropractic is not automatically exempt.

Posters include Minimum Wage, OSHA Rights, Equal Employment Opportunity, and Paid Leave. Available for free download from Mass.gov. Must be visible to employees.

Pursuant to 256 CMR 2.03(5), the current, unexpired license must be conspicuously displayed in the office where patients can see it.

Required under Massachusetts Fire Code (527 CMR 1.00). Conducted by local fire department. A Certificate of Inspection must be obtained and posted. Frequency may vary by town, but annual is standard.

Per 256 CMR 2.03(7), chiropractors must maintain patient records for a minimum of six years. For minors, records must be kept until the patient reaches age 21. Electronic or paper records acceptable.

Not legally required by Massachusetts, but highly recommended if the chiropractic business sells or distributes products to patients. Potential liability for defective or harmful products. FDA and FTC regulations may apply to supplement sales, but not insurance mandates.

Not required for chiropractic practices unless alcohol is served or sold on premises. Chiropractic clinics are not expected to serve alcohol; this requirement does not apply unless the business operates a bar, hosts events with alcohol, or holds an alcohol license.

Not explicitly required as insurance, but Massachusetts law (201 CMR 17.00) mandates a comprehensive written information security program (WISP) for any business handling personal data. While cyber liability insurance is not mandated, businesses must implement safeguards. HIPAA-covered entities (including most chiropractors) must comply with federal and state privacy rules. Insurance is strongly recommended to cover breach response costs.

All chiropractic practices structured as LLCs must obtain an EIN if they have employees or are multi-member. Single-member LLCs with no employees may use the owner’s SSN but are still encouraged to get an EIN for banking and professional purposes. This is a federal tax administration requirement.

Chiropractors operating as single-member LLCs are taxed as sole proprietors by default. Multi-member LLCs are taxed as partnerships unless they elect corporate status. Income passes through to owners’ personal tax returns. Chiropractic services are subject to self-employment tax.

Employers with employees must comply with OSHA’s General Duty Clause and maintain a safe workplace. Required actions include posting OSHA Poster (Form 2206), keeping injury and illness records (Form 300) if over 10 employees or in certain industries (not typically required for small chiropractic offices unless otherwise notified), and providing employee training on bloodborne pathogens if applicable (e.g., if performing minor procedures involving blood).

All chiropractic offices are considered 'public accommodations' under Title III of the ADA. Must ensure accessibility for patients with disabilities, including physical access to buildings, accessible exam rooms, communication access (e.g., auxiliary aids), and non-discriminatory policies. Telehealth services must also be accessible (e.g., captioning).

Required under M.G.L. c. 108, § 5. Filed at the city or town clerk where business operates. Must be renewed every 4 years. Applies to sole proprietors and partnerships; LLCs only if using DBA.

Self-employed chiropractors (owners) must make estimated tax payments if they expect to owe $1,000 or more in federal tax. Includes income and self-employment tax. Use Form 1040-ES.

Individuals and pass-through entities (like LLCs) must pay estimated state income tax if they expect to owe $200 or more. Use Form 1-ES.