Notary Permits & Licenses in Biloxi, MS

A $10,000 surety bond is required when applying for or renewing a notary commission. The bond must be issued by a surety company authorized in Mississippi and remains in effect during the commission term. Operating as an LLC does not exempt the notary from this requirement.

Mississippi does not currently require continuing education for notary publics. However, notaries are encouraged to review updates from the Secretary of State. This requirement may change; no current mandate exists as of 2024.

Required for all LLCs. Annual report required separately (see below).

All domestic LLCs must file regardless of business type.

Required for all notaries. Individual owner must be commissioned; business name may be listed on commission.

4-year bond required at time of commissioning (MS Code § 7-9-11).

Required only if using trade name/DBA different from LLC name on Certificate of Formation.

Sales tax permit free if selling notary services subject to tax (generally not); withholding registration if employees.

Notary services themselves are generally not subject to sales tax in Mississippi. However, if the LLC sells tangible personal property (e.g., copies, notary journals, or other supplies), a sales tax permit may be required. See Mississippi Code § 27-65-103. Most notary-only services are exempt from sales tax.

Required for all employers in Mississippi. The LLC must register to withhold state income tax from employee wages. Not required for sole proprietors or single-member LLCs with no employees.

All employers with one or more employees must register with MDES. Employers pay unemployment insurance tax annually; new employers pay 2.0% on first $7,000 of each employee’s wages. Rate may change after experience rating is established.

All LLCs registered in Mississippi must pay an annual franchise tax of $150, regardless of income or activity. Due each year by April 15. Failure to pay may result in administrative dissolution.

Mississippi does not have a statewide general business license, but many cities (e.g., Jackson, Gulfport, Hattiesburg) require a local business license or privilege tax. Notary services may be subject to this if conducted within city limits. Check with the city clerk or county tax assessor.

Required for all multi-member LLCs and single-member LLCs with employees. Even if not required, most banks require an EIN to open a business account. Not a tax itself, but a prerequisite for tax compliance.

Required for LLC owners who pay taxes through personal returns. Not a registration, but a mandatory obligation. Failure may result in penalties. Notary income is typically reported here.

Required for all businesses; notary services classified under professional services

Applies to all businesses; notary LLC would file as professional service

Chapter 36, Article V, Division 1; no customer visits allowed for professional offices; notary typically compliant if no walk-in traffic

Must verify property zoned for professional office use (C-1/C-2 districts); home occupation allowed with restrictions per municipal code

Required for all freestanding or wall signs >12 sq ft; complies with county sign ordinance

Applies if altering space for public access; electrical/plumbing changes trigger separate permits

Required for commercial occupancy; notary office typically low-risk but needs verification

Registration required to avoid excessive false alarm fees

A $10,000 surety bond is required for all notaries public in Mississippi as a condition of commissioning. The bond protects the public against errors or misconduct. The bond must be issued by a surety company authorized to operate in Mississippi. This requirement applies regardless of business structure (including LLCs).

Mississippi law mandates workers' compensation insurance for employers with five or more employees (MS Code § 71-3-7). Agricultural workers and certain domestic employees may be exempt. Sole proprietors and LLC members without employees are not required to carry coverage. Coverage must be obtained from an approved carrier.

General liability insurance is not mandated by Mississippi state law for notaries. However, it is strongly recommended to cover third-party bodily injury or property damage claims. Some commercial landlords or clients may require proof of coverage as a condition of doing business.

Not legally required in Mississippi for notaries. However, it is strongly recommended to protect against claims of negligence, mistakes in notarization, or improper procedures. Unlike the surety bond, this insurance protects the notary, not the public.

Mississippi law requires all motor vehicles operated on public roads to carry liability insurance meeting minimum limits: $25,000 bodily injury per person, $50,000 per accident, and $25,000 for property damage (MS Code § 63-15-1). This applies to commercial vehicles used by a notary LLC. Personal auto policies may not cover business use.

Not required by Mississippi law. Notaries typically do not sell products. If the LLC sells tangible goods (e.g., notary supplies), product liability coverage may be prudent but is not mandated. No state agency enforces this as a general requirement.

Not applicable to standard notary services. Only required for businesses holding an alcohol license. Notaries do not typically engage in alcohol sales.

Mississippi law requires all notaries public to complete a 6-hour state-approved training course and pass a written exam. Training must be completed every renewal cycle (typically every 4 years).

Every notary public must use an official seal bearing their name, title, and commission expiration date. The seal must be used on all official documents and kept securely.

LLCs using a 'doing business as' (DBA) name must register that name with the Mississippi Secretary of State.

All LLCs in Mississippi must obtain an EIN from the IRS if they have employees or are required to file certain excise or employment tax forms. Even single-member LLCs without employees may need an EIN for banking or state licensing purposes. This is a federal tax administration requirement.

Notary services do not change federal tax obligations. LLCs must file annual federal income tax returns according to their elected or default tax classification. Notaries must report income from notarial acts and any other business activities.

Most notary businesses operating from home or virtual offices are exempt. If the LLC maintains a commercial office, local fire or health inspections may apply. Contact local authorities for specific requirements.

Every Mississippi LLC must maintain a registered agent with a physical address in the state. The agent must be available during business hours to receive legal documents. This is a continuous requirement, not a periodic filing.

A notary operating as an LLC with no employees is not subject to OSHA inspection or recordkeeping mandates. If employees are hired, the business must provide a safe workplace, display the OSHA Job Safety and Health poster (available at https://www.osha.gov/poster), and comply with general duty clause. Notary work typically involves low physical risk, so few specific standards apply.

Under ADA Title III, all places of public accommodation must ensure accessibility for people with disabilities. If a Mississippi notary LLC operates from a fixed office where clients visit, it must comply with ADA standards for accessibility (e.g., ramps, door widths, accessible restrooms if present). Virtual or mobile notaries may still need to offer services in accessible formats upon request.

Federal EPA regulations (e.g., Clean Air Act, Clean Water Act, RCRA) do not apply to notary public services, as they do not involve manufacturing, chemical handling, or environmental discharges. This business type is not subject to EPA permitting or reporting.

The FTC enforces truth-in-advertising laws under Section 5 of the FTC Act. Notaries must ensure all advertisements (websites, flyers, social media) are truthful, not misleading, and do not imply affiliation with government agencies beyond being commissioned. Misrepresenting services (e.g., suggesting ability to provide legal advice) may trigger enforcement.

All U.S. employers, including Mississippi notary LLCs, must verify identity and work authorization for every employee using Form I-9. Employers must examine acceptable documents and retain forms for three years after hire or one year after employment ends, whichever is later. E-Verify is not federally mandated unless contracting with federal agencies.

FLSA sets federal minimum wage ($7.25/hour), overtime pay (1.5x regular rate after 40 hours/week), and recordkeeping requirements. Mississippi notary LLCs with employees must comply. Independent contractors are not covered. Notaries must classify workers correctly to avoid misclassification penalties.

FMLA allows eligible employees to take up to 12 weeks of unpaid, job-protected leave annually for qualifying medical or family reasons. Most small notary businesses in Mississippi will not meet the 50-employee threshold. If threshold is met, notice posters must be displayed and policies implemented.

There are no federal licenses required to operate as a notary public in the United States. Notary commissions are administered exclusively by state governments. The Mississippi Secretary of State issues notary commissions under state law. This is not a federal requirement.

Must be filed with the county clerk in the county where the business is located. Publication may be required.

While not specific to notaries, LLCs engaged in any business, including notarial services, must file FinCEN Form 114 (FBAR) if they meet the foreign account threshold. Most Mississippi notary LLCs will not have foreign accounts and thus are not subject to this rule.

All LLCs registered in Mississippi must file an annual report by April 30 each year. This includes notary publics operating as an LLC. The report confirms business information and registered agent details.

Notaries in Mississippi are commissioned for a 5-year term. Renewal requires application, $50 fee, and adherence to current eligibility rules. Operating as an LLC does not change renewal requirements.

An LLC with a notary business must file federal income tax returns annually based on its tax election. Even if no income, certain forms (e.g., Form 1120-S) require filing. Estimated taxes due quarterly if net income exceeds thresholds.

Most notary services are not subject to sales tax in Mississippi. However, if the LLC has employees, it must file withholding tax returns. Estimated payments required if tax liability exceeds $200 annually.

Not all jurisdictions require a general business license. The notary LLC must check with the local clerk in the city or county of operation. Renewal deadlines and fees vary locally.

Mississippi notaries must visibly display their current commission certificate at their primary place of business. This applies regardless of business structure (including LLCs).

Employers must display current federal (e.g., FLSA, OSHA, EEO) and Mississippi labor law posters in a conspicuous location accessible to employees. Not required for sole proprietors or LLCs with no employees.

Mississippi notaries are required to maintain a journal (record book) of all notarial acts. The journal must be kept for at least 5 years and may be required in legal proceedings. Electronic journals are permitted if they meet security and integrity standards.